Resources > Blogs

Enhancing Employee Communications: The Guide for Internal Communications Directors


Mohammed Umar

Enhancing Employee Communications: The Guide for Internal Communications Directors

So, picture this: You’ve been working hard, putting your heart and soul into this major process change at your company. You’ve sent out countless email updates, had more meetings than you can count, and you’re finally ready to unveil your brilliant plan. You hit that “switch” button and wait with bated breath for the praise and admiration to roll in. But instead, you start getting bombarded with messages from your disgruntled colleagues, all saying the same thing: “Nobody told me…” It’s like a chorus of confusion and frustration, and you can’t help but facepalm and wonder how in the world this happened. It’s like a bad episode of a workplace sitcom.

I mean, seriously, internal communications should be treated with the same care and planning as external communications. You wouldn’t just throw a bunch of words together and hope for the best when communicating with customers, partners, or prospects, right? So why should your colleagues be any different? But let’s be real; revamping your internal communications program can feel like navigating a minefield. It’s like trying to untangle a web of miscommunication and missed messages. But fear not, we’re here to help you navigate those roadblocks and create an internal communications strategy that’s as smooth as butter. Let’s make sure your colleagues never have to say those dreaded words again: “Nobody told me…”

Before getting into any of this, why do you need to rethink your internal communications plans in the first place? 

The Pros of Effective Internal Communications

Enhanced Employee Engagement: When your employees are constantly engaged and feel the sense of belonging and recognition, they’re more likely to be all in. And that’s where good internal communications come in handy! Keeping your people in the know about what’s going on in the company, whether it’s news, updates, or changes, helps them feel like they belong and are committed to the cause. And guess what? Engaged employees are the real rock stars. They’re motivated, productive, and loyal, which means your team’s performance is going to soar. It’s a win-win.

Employee productivity increases by 20 to 25% in organizations where employees are connected. (McKinsey)

Leveling Up Teamwork and Collaboration: You know what’s a game-changer? When everyone’s on the same page and working like a well-oiled machine. And that’s where effective internal communications come into play! When your team has the details they need, when they need them, they can work together more effectively and efficiently. Good internal comms creates open and transparent channels, so your crew can share their thoughts, ideas, and feedback. And guess what? That leads to killer decision-making and problem-solving skills.

Happier Employees All Around: When your team is in the loop and feels like they’re part of the big picture, they will all smile. When your people know what’s up with the company’s goals, strategies, and expectations, they can slay their roles like champs. In addition, a sense of purpose and understanding is a recipe for heaven for job satisfaction. Happy employees are more likely to stick around for the long haul, so you’ll have less turnover drama.

Businesses with effective communication are 50% more likely to have lower employee turnover. (Clear Company)

Nailing Change Management Like a Pro: Let’s face it, change happens, whether we like it or not. But here’s the deal: with killer internal comms, you can handle it like a boss. When your employees know what’s coming, why it’s happening, and have the chance to speak up and share their thoughts, they’re going to be more open to the shake-up. And that means smoother sailing when it comes to change. Say goodbye to resistance and hello to acceptance. It’s all about that change game, and you’re going to ace it with top-notch internal comms!

Building a Super Organizational Culture: Do you know the secret sauce to awesome company culture? Killer internal comms! When messages that align with the organization’s values, mission, and vision are consistently communicated, it creates a tight-knit culture and is totally on the same page. Good internal comms also helps create a workplace where everyone feels valued, engaged, and part of the culture. It’s all about that positive vibe, inclusivity, and connection with the company culture.

A good company culture increases revenue by 4x. (Forbes)

Also read – Understanding Company Values Enhances Employee Performance

The Plan of Action 

Clear and Consistent Messaging: When it comes to internal comms, it’s all about being crystal clear and keeping it real. Avoid using fancy jargon or technical terms that can leave your team scratching their heads. Stick to plain language that speaks to their hearts and minds, and make sure your messages are aligned with your company’s values, goals, and culture. Trust me, this is the key to nailing your communication game!

Two-way Communication: But it’s not just about sending out messages, it’s also about creating a two-way street. Encourage your people to speak up, ask questions, and share ideas. Be all ears and show them that their feedback matters. When your employees feel heard, they’ll be more engaged and connected to your organization.

Leadership Involvement: Leadership plays a crucial role too. Your leaders got to be in on this game! Train them up and get them involved. Please encourage them to be visible, approachable, and responsive to employee feedback and concerns. When your leaders walk the talk and actively participate in internal comms, it dramatically impacts your team’s engagement and morale.

Employee-Centric Approach: But remember, it’s all about your employees. Keep them at the center of your communication efforts. Understand their needs, preferences, and challenges. Tailor your messages to resonate with them and address their concerns. Acknowledge and celebrate their achievements and contributions. Make them feel valued and appreciated, and watch how it boosts their morale and loyalty.

Consistent Timing and Frequency: Timing is everything in internal comms. Make sure to leave your team with information overload or sporadic communications. Establish a consistent timing and frequency for your messages. Plan and schedule your communications strategy to ensure timely and relevant information reaches your employees. Keep it appropriate, convenient, and organized to keep your team in the loop.

Engaging Content: Content is king! Create compelling and relevant content that captures employees’ attention. Use visuals, storytelling, and interactive elements to make your content engaging, memorable, and shareable. Use various formats, such as newsletters, videos, infographics, presentations, and more, to convey your messages effectively.

Measurement and Evaluation: But don’t stop there, measure and evaluate your efforts. Establish metrics and evaluation methods to measure the effectiveness of your internal comms. Monitor key indicators like employee engagement, feedback, and participation in communication initiatives. Use the insights gained to refine and improve your strategy continuously. Keep learning, keep evolving, and keep getting better.

Continuous Improvement: And remember, internal comms is not a one-time thing. It’s an ongoing process. Stay agile and adapt your communication approach as needed. Continuously evaluate, learn from feedback, and make necessary adjustments to ensure your internal comms remains effective and aligned with your organization’s goals and changing needs.

Wrapping It Up

Effective internal communication is essential for fostering a connected and engaged workforce. By following the tips mentioned above, you can create a communication strategy that keeps your employees informed, motivated, and aligned with your organization’s goals and values.

Ready to level up your internal communication game? Feel free to get creative and experiment with different communication channels and content formats. Start by implementing these strategies today and see their positive impact on your team. And most importantly, listen to your employees, involve your leaders, and refine your approach. Your team deserves clear, engaging communication, so let’s make it happen!

Why Choose PeopleOne

PeopleOne is the ideal intranet platform for enhancing employee communications within an organization. With its user-friendly interface and robust features, PeopleOne offers seamless communication channels for employees to connect, collaborate, and stay informed. Its advanced tools, such as employee directories, instant messaging, and news feeds, foster effective communication and engagement among team members, departments, and the entire organization.

PeopleOne also offers customizable branding and integration options, making aligning the intranet platform with the organization’s unique culture and brand identity easy. Built upon SharePoint, PeopleOne ensures data security and privacy, providing a secure environment for confidential communication and file sharing. Choose PeopleOne, and empower your employees to communicate effectively, enhance collaboration, and boost productivity.

Discover how PeopleOne can transform your organization

Request a Demo

HR and Comms Guide: How to Turn Your Intranet into a Highly Engaged and Productive Platform

Download Ebook