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8 Strategies to Boost Employee Productivity and Knowledge Management at the Workplace

Every company focuses on boosting its employee’s productivity, but not every company knows that it can be improved significantly by effective knowledge sharing. How? And why? As per a 2018 report, 74% of employees miss out on the company’s news and information. Employees feel more motivated toward work if they have effective internal communication tool to share their knowledge, data, and insights.   

The data proves that effective knowledge management could have a profound effect on the productivity of the organization. It makes information well-organized and accessible for its employees, helping them to find the correct information when needed quickly. It improves employee engagement and productivity and makes the workplace atmosphere more trusting, open, direct, and engaging. Additionally, effective knowledge management helps businesses understand customers’ needs and make it easier to deliver top-notch customer services.  

Knowledge Management Strategies to Boost Employee Productivity  

A knowledge management system allows employees to quickly access best practices, processes, solutions, and other important information. Eventually, it boosts employee productivity. Here are strategies and tactics for knowledge management at the workplace: 

1. Build Employee Relationships

You can encourage your employees to socialize and build meaningful relationships. They can be aware of each other’s weaknesses and strengths. They will know whom to contact regarding any specific query and whom they feel more comfortable reaching out to. It will help them in making better decisions.  

2. Ask Employees to Collaborate  

All employees want to be heard, so they focus on collaborating and are actively involved in the organization’s systems and events. Companies can encourage an atmosphere suitable for open conversations. You can create opportunities for employee collaborations where they can share their thoughts and ideas and improvise.  

3. Ask for Feedback

Companies should ask their employees how to improve and seek feedback. They should allow their employees to express their opinions, advice, and expertise when making an important decision. Also, companies should revert and work on valuable feedback. They should be transparent about what, why, and how they are implicating their feedback.  

4. Streamline the Information

For every organization, creating a repository where the knowledge is gathered and collected is essential. The employees can access it whenever they need it. There should be a platform that documents all employee data, basic facts, and interactions. It enables employees to go through it and provide insights when needed. Companies should have proper document management and data security.   

5. Brainstorming

Companies should focus on collective employee brainstorming regarding product and service ideas. It will allow the company to collect different perspectives, identify potential challenges, and develop strategies.  

6. Establish Internal Communication

Companies involve various teams, branches, and more. As a part of effective knowledge management, it is vital that all the teams can communicate and share information effectively. Otherwise, your workflow will be interrupted. Companies can establish an internal communication system for information sharing to increase employees’ productivity. For this, companies need an internal communications platform, like PeopleOne, a Modern Intranet solution developed by Eleviant Tech, a Certified Microsoft Gold partner.  

7. Right Mindset for Growth

Companies must encourage a growth mindset among their employees. They can motivate them to embrace challenges, not give up, learn from setbacks, and control their actions. The right attitude can have the most remarkable results in knowledge sharing. Companies can align the organizational structure and processes by changing the mindset of their employees and helping them grow. They can align their mission and employees’ daily work.  
 
Companies can set performance goals for individuals, teams, or organizations and motivate them to achieve their work goals. Also, develop their skills and talents, evaluate their performances, reward high-performing employees, offer educational opportunities to them, and ask them to work on their weaknesses.   

8. Employee Autonomy

When you give employees feedback, they might feel controlled or manipulated. Instead, please give them autonomy so they feel more enthusiastic about their work. Autonomy gives employees motivation and job satisfaction. It can be delivered in areas such as process management, scheduling, and decision-making. More motivated employees share more knowledge and find their work exciting and stimulating.   

Conclusion   

Every employee, team, or department of the company needs to be familiar with the work of other departments. It helps them to share their knowledge and resources, and then it becomes easier to work towards a common goal. Effective knowledge management can save employees’ hours, errors, efforts, engagement, and productivity. Empower your workforce and build an effective knowledge management system for the company. 

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