Toro Bravo Construction LLC
Improving productivity and streamlining communication for both corporate staff and frontline workers
- Civil Construction Services
- 50+ combined years of experience
- 50+ frontline workers
About The Client
Toro Bravo Construction has been a leading provider of services associated with supplying and installing reinforced steel and its associated elements for civil construction for over 50 years. Toro Bravo provides its services to locations across Texas, Oklahoma, and Arkansas
The Challenge
The nature of work at the client’s construction sites required its ground staff to record their work and time spent on a Drupal-based web portal. This Drupal system was adequate, but the client’s staff had to export the field data manually to their payroll & invoicing software due to network and connectivity challenges at the site. The accounting team then used this information for payroll processing. The manual and repetitive task consumed time and effort and was also prone to human errors.
For the client to manage the productivity tracking, field personnel had to key in their efforts manually. Due to prevalent network issues, data synchronization was a big challenge, and tracking the work in real-time was challenging. This further impacted the payroll calculation process
Another challenge was communication between supervisors and staff at the sites. Due to the nature of the work, a constant flow of information was necessary between the operations headquarters & foreman on the sites.
To sum it up, the client wanted to address the rampant data synchronization challenges and improve communication channels to enhance the efficiency of business operations.
The Solution
Coventus’s team of experts decided to offer an integrated solution that could effectively address the time & productivity tracking challenges and improve communication channels across the organization.
The team at Coventus identified the time and productivity tracking aspect as an ideal candidate for Business Process Automation. The team chose Joget, a low-code rapid application development platform, to jumpstart the app development. The platform proved to be the right fit for developing an automation workflow-based solution that automatically records time and works on the site.
The team implemented this solution as an integrated offering that brought together the Joget-based process automation solution and PeopleOne, Coventus’s flagship digital workplace solution based on the Microsoft 365 suite.
PeopleOne is an end-to-end digital web and mobile-based solution with multiple communication, collaboration, & employee engagement features. It can easily integrate with existing tools and offers customized solutions.
The PeopleOne mobile app helped the client overcome network connectivity issues at the construction sites with its offline capabilities – the ground staff could record time and expense tracking modules.
The client also integrated various processes like task management, payroll processing, and invoicing processing with PeopleOne, ensuring there was never a delay in payroll processing due to data synchronization challenges.
A leave application management system was also integrated into the PeopleOne implementation, seamlessly connecting with the backend billing system. In addition, the automated time and productivity tracking module integrated with the PeopleOne system significantly reduced the stress of manual work. They mitigated the enormous amount of time & effort spent on this repetitive and labor-intensive task.
PeopleOne offered two noteworthy features- incident reporting and hazard forms to promote safety and efficiency in the workplace. The incident reporting form enables field teams to report incidents, allowing management to quickly investigate and prevent future incidents. A hazard form is a valuable tool that provides training about the risks associated with unsafe working conditions. It enables field teams to identify potential hazards and take steps to mitigate them, reducing the risk of accidents or injuries in the workplace. Field teams can use the hazard form to improve their understanding of safety protocols and work together to promote a safer and more productive work environment. With these features, PeopleOne is leading the way in promoting a safer and more efficient work environment.
The client was able to take advantage of the out-of-the-box features of PeopleOne and leveraged the flexibility of the platform by adding a few customized widgets and modules based on the business needs.
Key features include:
- Announcements – organization-wide mass communication capabilities.
- Leadership Speak – leaders directly communicate with the employees.
- Microsoft 365 integrations – seamless integration with Microsoft 365 suite of applications.
- Geo-tagging and facial recognition – easy tracking and management of field staff productivity.
Due to the interactive and easy UX that PeopleOne offered, communication with the foreman and other field staff became hassle-free, and instructions could be quickly passed across. Also, as PeopleOne is operable across multiple devices, communication and engagement within the organization were enhanced considerably. Specific features of PeopleOne, such as the announcements and leadership speak modules, enabled ground-level workers to stay connected with the management and thought leaders of the organization. Keeping everyone abreast of company news and announcements improved employee enthusiasm and positively reinforced workplace culture.
The client’s operations and administration departments used the information collected by the key modules in PeopleOne to track production units, address efficiency issues, and reward outstanding employees within the organization.
The client was able to get a bird’s-eye view of the work done by field workers in real-time and, based on this, they were able to build better projections and prediction models for project planning.
As a result of the implementation, productivity was redefined for the entire organization, enabling employees to use the self-service widgets efficiently to complete their tasks on time, every time.
Few Immediate Results
- Improved accuracy of data collected
- Streamlined Communication
- Enhanced efficiency of data collection
- Enhanced efficiency of payroll and invoicing processes
- Decreased time in managing data, both on-field and in-office
Apart from this, Coventus offered to add customizable automation workflows based on future needs
The Timeline for Success
We understand your needs and work around your schedule
Meet
The client wanted more effective productivity-tracking and communication for frontline workers.
Analyze
The client had an existing web solution that was ineffective at tracking frontline workers’ productivity in real-time.
Solve
A mobile & web solution to track productivity and improve communication for frontline and corporate staff.
Configure
Custom workflow solutions for time tracking, incident reporting, and safety training were built and integrated to enhance productivity.
Success
The solution delivered improved data accuracy, streamlined communication, and increased efficiency of data collection, payroll, and invoicing processes. It also saved time managing data both on-field and in-office.
“Our client wanted a mobile based application to modernize their intranet portal to encourage collaboration, enable personal blogging, sharing and other social capabilities. PeopleOne was a perfect fit.”
